Exciting Product Updates from PEX: Enhanced Reimbursements and More

Reimburse Your Employees’ Out-of-Pocket Expenses with PEX

Simplifying expense management is crucial for any business. With PEX, you can easily reimburse your employees for their out-of-pocket expenses using our intuitive dashboard and mobile app. Cardholders can submit receipts for personal card expenditures, and once approved, the payment is sent directly to their bank account. With PEX, its expense management made easy-peasy.

Control Visibility of Projects, Budgets, and More by Groups or Departments

PEX enhances purchase categorization with tags, allowing Admins to define which Groups or Departments can view specific tags. For instance, as a Science Teacher, you would only see relevant projects and budgets for the Science department, while Mathematics and Athletics remain hidden.

Benefits:

• Enhanced Cardholder Experience: Limit viewable tags to reduce scrolling and simplify transaction coding.
• Cleaner Books and Categorization: Minimize the risk of incorrect coding by providing fewer options for cardholders.
• Improved Control: Dictate which cardholder groups can see particular values. For example, if the sales team won a pizza party for excellent performance, other departments won’t see this option and feel left out.
• Reduced Internal Bureaucracy: Prevent one department from charging purchases to another’s budget.

Create Approvals by Department, Project, or Budget

With PEX, you can configure Approval Policies through the Dashboard, setting conditions for transactions, funding requests, or reimbursement requests based on your organization’s workflows. Our enhanced approvals now allow routing by groups and tags, representing specific projects or budgets, offering Admins greater flexibility in reviewing and approving information.

Steps to Access from Your PEX Dashboard:

1. Navigate to Business Settings
2. Select Approval Policies
3. Create a New Policy
4. Choose by Threshold ($ amount), Group, or Tag
5. Create Your Rule

Tip & Trick: Opt into Receipt Reminders

Now, cardholders can text receipts via SMS, and PEX will automatically match them to their transactions! It’s a snap, literally.

Getting Started:

1. Log into your PEX dashboard and verify your phone number.
2. Select Notifications and choose SMS for receipt reminders.
3. Add PEX as a contact: (640) 800-7522.
4. Snap a picture of your receipt, and PEX will auto-match it to a transaction.

Cardholders Can Now Submit Expense Reports

PEX’s new Cardholder Marketplace boosts productivity at the cardholder level. The first available application is Automated Expense Reports, which automatically populate with submitted receipts, accounting codes, and more. Cardholders can edit expense information directly in the application and submit it to their admin for approval. Approved reports come to finance organized and tagged, streamlining reviews and approvals.

Bulk Upload Tag Restrictions

PEX recently introduced Tag Restrictions, enabling you to specify available tags for each group or department. Based on user feedback, we now support uploading multiple restrictions simultaneously.

From Your Dashboard Account:

1. Navigate to Business Settings.
2. Click on the Tag Manager tab.
3. Click “Add Tag.”
4. Determine a name and optional description.
5. Ensure the Type is a drop down.
6. Select “Import CSV.”
7. Download the Sample CSV File.
8. Enter Tag Values and specify who each value is available to.

Easier Bank Account Linking with PEX

At PEX, we’re committed to making your administrative tasks easier. We’ve improved the process of linking your bank account, reducing the time it takes to connect. Admins now have more flexibility to relink or replace bank accounts within PEX. It’s all about keeping you connected without breaking a sweat!